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LEAGUE OF WOMEN VOTERS - WESTFORD, MA
Minutes of the Regular Board Meeting
August 26, 2003
Meeting held at the J.V. Fletcher Library, Westford, MA.
CALL TO ORDER:
Pam Holland, President, called the Regular Board Meeting to order
at 7:15 p.m.
PRESENT:
Pam Holland, Chris Kandianis, Valerie Wormell, Karen McKenzie,
Erica Davidson and Linda Newhard.
TREASURER'S REPORT:
Cash in Bank: $4,024.00
Certificates of Deposit 4,695.00
Total: $8,719.00
Expenses Paid:
Operating Expenses $ 77.00
Board & Administrative Costs 98.00
Conventions & Workshops 38.00
Financial Support LWV 384.00
Bulletin 577.00
Membership 26.00
Total Expenses Paid: $1,200.00
Income:
Dues $1,480.00
Contributions from Members 295.00
Contributions to Scholarship Fund 12.00
Book and Video Sales/Royalties 895.00
Ads 44.00
Annual Dinner 88.00
Interest Income 8.00
Total Income: $2,822.00
Minutes of the Regular Board Meeting - August 26, 2003
Page Two
TREASURER'S REPORT: (Continued)
Estimated Debt thru October 31, 2003
Operating Expenses (Audit) $ 4.00
Financial Support (National PMP)
1st Quarter National PM 440.00
2nd Quarter National PMP 440.00
2nd Quarter State PMP 384.00 1,264.00
Bulletin
Printing of Fall Bulletin 180.00
Additional Postage to be Deposited 30.00 210.00
Citizen Information - Forum 75.00
Total Estimated Debt $1,553.00
Karen McKenzie made a motion, Valerie Wormell seconded and the Board
unanimously agreed to accept the Treasurer's report.
MINUTES:
Valerie Wormell made a motion to accept the June Minutes, Chris
Kandianis seconded, and the Board unanimously agreed.
Karen McKenzie made a motion to accept the May Annual Minutes,
Pam Holland seconded, and the Board unanimously agreed.
ALL BOARD/ADMINISTRATION:
Updating Procedures for Website: All information to be put on the
website should be forwarded to Pam Holland and Karen McKenzie for
review. They will then forward the information to the Webmaster.
Urgent Lobby e-mail request policy sent to President: Pam Holland
and Karen McKenzie will review the urgent lobby e-mail information
to determine whether it will be passed on to membership. It was
suggested that an informational statement with an e-mail link address
could go into the Bulletin describing the information sent to league
presidents for interested members to connect to.
DNet for the next Presidential election: Pam Holland will follow-up
with Ingrid Nilsson.
Minutes of the Regular Board Meeting - August 26, 2003
Page Three
Publicity-Westford Eagle column: Pam Holland to follow-up with
the Westford Eagle to get more information regarding a league column.
LWVM Fall Conference: to be held October 25, 2003.
35th Anniversary celebration: Chris Kandianis to organize a meeting
to discuss and plan the Westford's LWV 35th Anniversary celebration.
MEMBERSHIP:
A discussion took place on membership rates for new League members.
Chris Kandianis made a motion that the dues policy is as follows:
if a new member joins in April through August, she or he will be
considered a member for the coming year. Valerie Wormell seconded
and the Board unanimously agreed.
Discussion took place with regard to new members/continued membership
and PMP payments. It was suggested that follow-up calls be made
to new members to determine their future status as league members.
Erica Davidson made a motion that in lieu of a refund check of
$28.00 to Kathy Rabbe, the League accepts a reduction in membership
fees in the same amount for the membership year beginning 2003.
Pam Holland seconded and the Board unanimously agreed.
Shaping the Future: Chris Kandianis reported that there are 81
members reported on the summary sheet, which needs to be increased
5.
Chris Kandianis reported that the date for the Link-up event was
listed incorrectly in the Bulletin. Chris will amend future Bulletins
to the correct date. In addition, Chris will form a committee to
help plan for this event.
VOTER SERVICE:
Fall Forum: Valerie Wormell and Karen McKenzie are in the process
of gathering information on the Fall Forum and will report back
to the Board. Chris Kandianis to contact Lynn Cohen for information
about the State Convention's speaker on Affordable Housing. Also,
Chris will follow up with Ellen Harde for suggestions on additional
panelists/guest speakers. It was suggested to included Chris Romeo.
Date for the forum to be determined after contacting potential panelists/guest
speakers.
Minutes of the Regular Board Meeting - August 26, 2003
Page Four
VOTER SERVICE (Continued):
Valerie Wormell will be sending letters to the principals of the
elementary schools to ask permission to set up a voter information
table in the school's lobby when they hold their open houses/curriculum
nights.
MISCELLANEOUS:
Chris Kandianis brought to the board's attention a letter and book
she received from the Postal Services, Manager Michelle Saracusa.
The post office refused to allow the mailing of the last Bulletin
at the non-profit mail rate because insurance agencies/companies
are listed in the list of Sponsors. Chris will write a letter and
appeal their decision.
Chris Kandianis to follow up with Lynn Cohen regarding the Westford
League's position on advertising/informing members of town board
openings in the Bulletin.
Review of Bulletin assignments took place.
Valerie Wormell reported that Linda Stronge volunteered to help
organize getting members and/or volunteers involved with reinstating
the Observer Corps.
Next board meeting to be held Monday, October 6, 2003, at the Roudenbush
Community Center.
Meeting adjourned at 8:55 p.m.
Respectfully submitted,
Linda S. Newhard
Secretary
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