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LEAGUE OF WOMEN VOTERS - WESTFORD, MA
Minutes of the Regular Board Meeting
June 5, 2003
Meeting held at the home of Pam Holland, Westford, MA.
CALL TO ORDER:
Pam Holland, President, called the Regular Board Meeting to order
at 8:00 p.m.
PRESENT:
Pam Holland, Debra Grad, Lynn Cohen, Chris Kandianis, Valerie Wormell,
Karen McKenzie, Erica Davidson and Linda Newhard.
TREASURER'S REPORT:
Cash on hand: $3,808.03
Deposit in transit 132.00
C.D.'s: 3,287.61
Total: $7,227.64
Expenses (paid)
1) Annual Dinner deposit - $425.00
2) Convention - 271.00
3) Operating expenses - 29.00
4) Voter Service - 79.00
Total: $804.00
Income
- Dues - $90.00
- Member contributions - .00
- Book sales/royalties - 71.00
- Ads - 275.00
- Annual Dinner - 220.00
Total: $656.00
Minutes of the Regular Board Meeting - June 5, 2003
Page Two
TREASURER'S REPORT: (Continued)
Debt (estimated)
5) Annual Meeting Guide - $375.00
6) Bulletin - $175.00
7) Link-up event/Retreat (hospitality/supplies) - $25.00
8) Candidates Night/Voter Guide - $42.00
9) Traffic Forum (duplicating/postage) - $15.00
10) Operating expenses - $100.00
Valerie Wormell made a motion, Karen McKenzie seconded and the
Board unanimously agreed to make a $25.00 contribution to the library
and conservation trust, and a $45.00 contribution to T.R.E.A.D.
(Tax Relief for the Elderly and Disabled) .
Erica Davidson made a motion, Karen McKenzie seconded and the Board
unanimously agreed to accept the Treasurer's report and authorize
payments.
A discussion took place on membership rates for new League members.
In order to be consistent throughout the year, it was suggested
that a policy be drafted for Board's approval on how to handle new
member rates and to communicate this clearly on the membership form.
Chris Kandianis made a suggestion that the League include in the
summer Bulletin, as a way to inform our League members, an acknowledgement
of our donation to the following: the library, Conservation Trust
and T.R.E.A.D. (per the request of the Cameron Senior Center in
lieu of paying an hourly rate for the use of their facilities).
A discussion followed where concerns were raised that this may open
us up to solicitation from other groups, and/or criticism from members
for using League monies for something other than League work. It
was noted that donations were included in the budget and voted on
by membership at the Annual Meeting. It was decided that the Board
wanted to go ahead and print an acknowledgment in the Bulletin.
Debra Grad volunteered to draft something for the Board's approval.
MINUTES:
Karen McKenzie made a motion to accept the April Minutes, Chris
Kandianis seconded, and the Board unanimously agreed.
The May, Annual Meeting Minutes, was not available to vote on to
date. Janet Pride will forward said Minutes at a later time.
Minutes of the Regular Board Meeting - June 5, 2003
Page Three
ADMINISTRATION:
Pam Holland handed out copies of the following League policies
for review and discussion:
1) Total Board Responsibilities
2) Political Yet Nonpartisan
3) Board of Directors
Chris Kandianis offered to give Chris Chirokis a copy of the Membership
Policies.
Pam Holland handed out a Draft League of Women Voters of Westford
2003/4004 Calendar. Discussion followed. Next Board meeting tentatively
scheduled for: August 26 or 27th. Needs to be confirmed by the President.
PROGRAM/ACTION, VOTER SERVICE, MEMBERSHIP:
Discussion on the Fall Kick-off events took place. Suggestions
on the following topics were discussed: Affordable Housing and a
Women's Forum- How to Run for Office.
Karen McKenzie and Valerie Wormell to follow-up with the schools
to check their calendars in an attempt to avoid scheduling conflicts
for our Fall Kick-off event.
Chris Kandianis reported that the Link-up Meeting would be held
at Ellen Harde's house on November 20, 2003.
Chris Kandianis reviewed participation information on Shaping the
Future membership Drive. Discussion followed.
Linda Newhard made a motion to participate in the Shaping the Future
membership drive, Karen McKenzie seconded, and the Board unanimously
agreed.
WEBSITE:
Debra Grad voiced concerns that the web page is not currently being
updated in a timely fashion. Discussion followed with a suggestion
of getting an assistant for the Webmaster. Pam Holland to follow-up
with Karen Cavanagh. All future information to be put on the website
should go through Pam Holland and Karen McKenzie.
Minutes of the Regular Board Meeting - June 5, 2003
Page Four
MISCELLANEOUS:
Juta Moter asked that the Board come up with a plan on how to keep
the Archives updated. Lynn Cohen said she was willing to continue
to help in this area.
Pam Holland said she would draft a letter to lobby for continued
support of the Mock Elections.
Meeting adjourned at 10:00 p.m.
Respectfully submitted,
Linda S. Newhard
Secretary
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