Using the Westford Web calendar system

If you are using a  Westford Web Club/Business calendar as part of your web site, here is some information to help you manage the calendar.

Important Notes:

• Posting to more than one date or calendar requires holding the CTRL key and using the mouse click (PC) or the Apple key and mouse click (Mac) to select multiple items from the menu. See details below for more information.

Posting to your calendar

You must be the calendar administrator with a UserID and a password to post. By default, posting to the calendar is disabled. To enable posting, click on the Admin Calendar link from your web admin page or on the hidden admin link at the bottom of your calendar. The hidden admin link is usually the name of your calendar at the very bottom. Click on the date that you want to modify. Enter in your admin UserID and password, along with the event information. You can add links to events using the link input lines at the bottom of the event entry page. Links and images must have the http:// prefix entered. Since this is a database driven calendar, make sure all paths are the full web address. For example, linking to a page in your space would be http://www.westford.com/yourspace/yourpage.htm

To add a reoccurring event to multiple days, scroll through the date menu on the right side of the Add Event page. When you see the additional date that you want to list the event on, hold down the CTRL key and do a mouse click (PC) or the Apple key and mouse click (Mac) on the date. The date should be selected (turns blue). Repeat this for dates up to one year in advance. If you do not hold the CTRL or Apple key down, only the date last clicked will have the event listed and the multiple dates will not be selected.

Posting to The Westford Web Community Calendar

If your calendar is enabled to simultaneously post to The Westford Web calendar, scroll through the calendar menu at the bottom right of the Add Event page. When you see the Westford Web listing, hold down your CTRL key and mouse click (PC) or the Apple key and mouse click (Mac) the line "Westford Web". That line will turn blue to show you that it is selected. If you scroll through the calendar menu, you organization calendar name should also be highlighted in blue. Clicking the "Add Event" button at the bottom of the page will post the event on both calendars. You will see other calendars listed on the calendar menu, but you will not be able to post to them unless you are authorized to do so. PLEASE NOTE: Events that should be added to the Westford calendar should be of  community interest and open to the public. Events that are internal to the organization should only be posted on the organizations calendar, and not on the Westford calendar. The Westford Web Community Calendar is used by town residents to check for event conflicts between different groups in town.

Once an event is posted to one calendar, it cannot be added to another calendar. Posting to multiple calendars must be done at the same time. To add to a second calendar after the initial post, you must delete then re-post to both calendars. Or, you can simply add the item separately to the other calendar.

Deleting/Editing/Moving an Event

Deleting, editing or moving a single event is pretty straight forward. If you post an event for multiple days and then you wish to delete the event, you can either delete/edit all entries by selecting all days that the event is posted on, or only an entry for one day. If you have any trouble deleting, moving or editing a multiple event posting, delete/edit each event individually as a single day.

Simultaneous Calendar Posting Considerations

If you wish to post an event to more than one calendar at a time, you must post to both calendars when you originally post the event. You cannot post to another calendar by using the edit function and selecting the new calendar. For the simultaneous feature to work, events must be posted, edited and deleted to both/all calendars at the same time. If this is not done, then the calendar linkage is removed and the events will need to be edited separately on each calendar. Note: If your UserID and password allows you to post to multiple calendars, then you can individually post, edit and delete events to that calendar. To do so, simply go to the calendar that you want to modify and follow the standard admin procedure. All events added will be added in the data base with your UserID. You will only be able to edit/delete events posted with your UserID.

All information below concerns the appearance of your calendar.

Configuration
The calendar must be configured by the Westford Web admin. One of the options that can be set are the colors. These are the colors for both text and page backgrounds. The HTML codes are also listed to help you match your pages with the calendar colors. A background image can be used.

Please let us know what colors you would like for your calendar and we will set them up. 

Other calendar options (contact us at to request a change)

• We can configure the calendar to automatically display 7 days or 5 weekdays. 7 day display is the default.
• The calendar can start with Sunday or Monday as the first day. Default is Sunday.
• The Calendar can be set to show only weekdays. Include weekends is the default.
• Weekends can be set as a separate color.
• Time increments can be set to 5, 10, 15, 20, 30, or 60 minute start times. 60 minutes starts on the hour. Default is 30 minute start times.
• Time can be displayed in either 24 hour military time or standard AM PM time. Standard is default.
• The calendar search input can be set to appear only on the top, only on the bottom, or both. Bottom only is default.
• You can have icons, such as a star or exclamation point, listed with each posting. Send us the graphics that you would like to use and we'll install them for you.
• Font types and sizes are adjustable. Available font types are Arial, Arial Black, Bookman Old Style, Century Schoolbook, Comic Sans MS, Courier, Courier New, Helvetica, Sans-serif, Times, Times New Roman, Verdana. Sizes range from 8 point to 30 point. Default is Arial 11 point.
• The calendar can email you whenever an item is posted. On by default.
• Summary or Detail. In summary mode, only the event header will be displayed in the calendar day, with details showing when you click on the date. Detail mode show all info in the calendar day. Default is Heading mode.

Calendar Header & Footer Pages
The calendar has the ability to append a header and footer HTML section using an include file. This feature is enabled by default. In your space, you will see two files named cal_??_head.htm and cal_??_foot.htm  You can modify these pages with standard HTML and they will show up above and below your calendar. As you modify these files, keep in mind that these files are page includes, therefore, do not use any HTML page definition tags, such as <html> </html> <body> </body> <meta> <title> </title> You might have to use a text editor, like Windows Wordpad, to edit these files.  If you do not want to use these files, remove all content from these files and upload a blank file. 

Images of the Months
You can change the images that are used to display the months. Simply replace the image file in your space with your new image file using the same name as the existing image file. These files are case sensitive. If you do not see any "month" files in your web space, please contact us at if you would like us to set this up.